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Documentation Index

Fetch the complete documentation index at: https://docs.cloudstud.io/llms.txt

Use this file to discover all available pages before exploring further.

A workspace is the container for your projects, storage, users, and billing. As a workspace admin, you handle the people and process side: who’s in, what projects exist, who can access what. CloudStudio handles the infrastructure side: provisioning storage, deploying workstations, MDM, and platform reliability. This page covers what you do on day one and the ongoing admin loop after.

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What CloudStudio sets up for you

When your workspace is provisioned, CloudStudio configures:
  • Storage pools across the tiers you’ve signed up for (Hot, Nearline, Archive, Deep)
  • Workstations assigned to your workspace — Mac mini Edit stations and Mac Studio Color stations, pre-installed with NLEs and CloudStudio software
  • SSO if you’ve requested SAML integration with your IdP
  • Folder templates for new projects, based on your facility’s standard structure
  • Initial admin users — typically you and one or two others
You don’t provision any of this yourself. Capacity changes (more storage, more workstations) go through your CloudStudio account contact.

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What you handle as a workspace admin

  • Inviting and managing users — see Inviting users & access
  • Creating projects — the producer/admin who knows the production starts the project
  • Assigning users to projects — controls who sees what
  • Monitoring storage usage and managing quotas — see Storage tiers & quotas
  • Reviewing billing — see Billing & invoices

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Day-one checklist

For a brand new workspace:
1

Confirm your account

Sign in at app.cloudstud.io. You should see your workspace listed and have Owner or Admin role.
2

Verify storage and workstations are visible

Open the workspace dashboard. You should see storage pools (Hot/Nearline/etc. with current usage) and your assigned workstations. If anything is missing, contact your CloudStudio account rep before proceeding.
3

Invite your team

Workspace settings → Users → Invite. Add emails for everyone who needs access. See Inviting users & access for role guidance.
4

Create your first project

Workspace dashboard → New project. Give it the production title. CloudStudio creates the folder structure from your workspace template.
5

Assign users to the project

Project settings → Members → Add. Pick users from your workspace. They’ll see the project appear in their CloudStudio menu within minutes.
6

Verify the first workstation login

Have one of your editors log in to app.cloudstud.io and connect to their assigned workstation. Confirm Jump Desktop opens and storage shows up under the project. If anything’s off, see the Connecting to your workstation troubleshooting section.

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Ongoing admin loop

Day-to-day, the admin work is light:
  • Add and remove users as the team changes
  • Create / archive projects as productions start and finish
  • Watch storage usage — get ahead of Hot pool quotas before they fill
  • Promote / demote data between tiers as projects move from active edit to finished
  • Review monthly invoices before the auto-charge processes
CloudStudio sends you weekly usage reports by email so you don’t have to remember to log in.

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When to contact CloudStudio support

Things CloudStudio handles that you can request via your account contact:
  • Provisioning more storage capacity
  • Adding more workstations (or changing Mac mini ↔ Mac Studio class)
  • Replacing a malfunctioning workstation
  • Restoring deleted projects (kept in recovery for 30 days)
  • Changing SSO configuration
  • Updating folder templates
Most requests turn around within a business day.

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What’s next